The Happiness File, or
Days Of Our Lives on 3-by-5s
by CEO (Cynthia Ewer, Organized)
Editor, Organized Home
 Lest you think that the CEO has it all together, and speaks, Jove-like, f
from a mountain
of organized calm, let me confess that it took years for me to get on the system. After
reading "Sidetracked Home Executives", I had all the symptoms of
S.H.E.™-itis: I raced past the important stuff in order to get to the cute little
card part!
What got me--and my whole life--on the system for good was publication of The
Sidetracked Sisters' Happiness File, Pam and Peggy's third book. The Happiness File,
or HF, is a bonanza of organizing ideas and principles. My copy is dog-eared and
spine-busted, and I read it again, in it's entirety, about every four months. And I still
haven't tried everything!
Other essays will cover many concepts from the Happiness File, including On My Mind
lists, Immediate Action cards, Journal cards and Daily Routine Cards. Today, we'll look at
how to adapt the S.H.E.™ file system to any other life arena: work, play, civic or
crafts!
You begin, as you did with your Home Executive system, with an hour of uninterrupted
time, any necessary props (CEO's list: coffee, snack, Perry the teddy bear), your
S.H.E.™ notebook, calendar, cards and card file. Follow me as I organize one of my
volunteer jobs for the next year.
Start with an activity list, just as you did with your home.
[Find a printable Activity List form here!]
I'll be publicity chairman
of my church Women's Guild, so my activity list would include Guild board meetings
(monthly), Guild membership meetings (monthly), press releases to the church newsletter
and local newspapers before our major fundraisers. Write down each job, and the frequency
(or date) on which it must be done on a sheet of notebook paper.
When the Activity List is complete, it's time to make cards! I use orange for
"special projects", so all my Guild cards will be orange. Making cards for board
meetings and general meetings is easy: I make one card, and write the dates of each
meeting in the upper-left-hand corner. As each meeting comes and goes, I'll file the card
behind the divider for the next scheduled meeting.
Newsletter press releases? That's easy, too. I know (or find out) that the deadline is
five days before publication, so I make a card for "Draft and Deliver Press
Release". I write all THOSE dates in the upper-left-hand corner of the card. I'll
fill in a time estimate in the upper-right-hand corner: 30 minutes.
It's with those big jobs--announcing our major fundraisers--that I'll save myself some
time. I make an orange card that says "Draft and Fax Fundraiser Release". Time
estimate: 2 hours. Date is set for five weeks before each event. On the back of the card,
I write the contact, phone and fax numbers for every media outlet I want to reach. File
the card under the first date.
As the year gets underway, I'll have my volunteer work in order. When each board
meeting is over, I cross off the date on the "Board Meeting" card, and re-file.
I won't miss any deadlines because my "newsletter release" card will come up in
plenty of time. And the chore of writing 10 or 12 press releases will be easier with all
the information in hand.
S.H.E.™ isn't just for housework . . . so get organized!
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